Desire Ideas Photography & Films
Location: New Jersey / NYC / Philadelphia (Travel Required)
Job Type: Freelance / Contract (Event-Based, Weekends)
Compensation: Competitive (Per Event, Based on Experience)
Desire Ideas Photography & Films is a fast-growing wedding media company specializing in cinematic storytelling and luxury wedding coverage, with a strong focus on South Asian weddings. We provide a seamless experience by coordinating closely with clients, venues, and vendors to ensure every moment is captured perfectly.
We are seeking a highly organized and proactive Wedding Event Coordinator to manage timelines, logistics, and on-site coordination during wedding events. This role is essential in ensuring that events run smoothly, on schedule, and aligned with production needs for photography, videography, and live streaming.
Key Responsibilities
- Create and manage detailed wedding day timelines in coordination with clients and vendors
- Serve as the primary point of contact on event day for coordination and execution
- Ensure all events run on time and according to plan
- Coordinate with photographers, videographers, DJs, venue staff, and other vendors
- Manage key moments (ceremony, entrances, speeches, dances, etc.) to ensure proper coverage
- Handle last-minute changes and troubleshoot issues efficiently
- Guide clients and family members throughout the event flow
- Assist with logistics across multi-day events (haldi, mehndi, baraat, reception, etc.)
- Ensure smooth transitions between different segments of the event
- Maintain a calm, professional presence under pressure
Requirements
- Proven experience in wedding or event coordination (REQUIRED)
- Strong organizational and time management skills
- Ability to manage fast-paced, high-pressure environments
- Excellent communication and interpersonal skills
- Ability to work long hours (5–12+ hours depending on event)
- Reliable transportation
- Professional appearance and demeanor
Preferred (Not Required)
- Experience with South Asian weddings (multi-day, complex timelines)
- Familiarity with wedding production (photo/video needs)
- Experience working with high-end venues and vendors
What We Offer
- Consistent opportunities during peak wedding season
- Work on high-end weddings and premium venues
- Opportunity to grow into Lead Coordinator / Planning roles
- Supportive and collaborative team environment
- Competitive pay based on experience
How to Apply
Please email us at info@desireideas.com with:
- Your name & contact details
- Relevant experience (weddings / events)
- Any portfolio or past event examples (if available)
- Your availability (weekends / travel readiness)
Subject Line: Application – Wedding Event Coordinator